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4.1.1.2 Registrar

(Bylaws)

  1. The Registrar is responsible to the Vice President for Academic Administration.

  2. The Registrar is responsible for

    1. Administering the Records Office

    2. Managing all student academic records

    3. Maintaining campus policy relating to the privacy of student academic records (see Appendix O.1: Family Educational Rights and Privacy Act (FERPA)) and, in consultation with the Vice President for Academic Administration, revising policies in accordance with state and federal law

    4. Serving on the University Senate, Graduate Council, Financial Aid and Scholarship, and Curriculum committees

  3. The Registrar supervises the Associate Registrar.

    1. The Associate Registrar is responsible to the Registrar.

    2. The Associate Registrar assists the Registrar by overseeing transfer, graduate, and international degree programs and serves as liaison with the Portland campus and the following committees: Academic Standards, Graduate Council, Admissions, and Financial Aid and Scholarship.

  4. The Registrar supervises the Assistant Registrar.

    1. The Assistant Registrar is responsible to the Registrar.

    2. The Assistant Registrar assists the Registrar in advising students and maintains and manages student records.

(Procedures)

  1. Sets policies and procedures related to the following:

    1. Registration, adds, drops, and withdrawals

    2. Grade reporting

    3. Preparation and distribution of student academic records

    4. Preparation of academic records information management system (RIM)

    5. Storage and security for academic records

  2. Compiles and distributes enrollment statistics to the administration

  3. Produces and distributes class and grade rosters to the faculty

  4. Receives, processes, and reports grades for student academic records

  5. Processes tuition and fee charges for student accounts

  6. Administers ongoing development of a computerized records management system

  7. Handles appeals related to tuition and fee charges on student accounts

  8. Processes academic data for determining probation and honor students

  9. Advises the Vice President for Academic Administration on all matters relating to the Records Office

  10. Supervises the Associate Registrar

  11. The Associate Registrar

    1. Evaluates transfer transcripts

    2. Carries out degree audits for graduate students and approves all graduate programs

    3. Serves as international and veteran students' adviser

    4. Coordinates ACA extension programs as follows:

      i. Reviews applications and admission to programs

      ii. Transfers credit

      iii. Audits degrees

    5. Interprets and clarifies academic policies and procedures for

    6. Certifies student enrollment

    7. Serves as Portland campus liaison

    8. Maintains liaison with the following committees:

      i. Academic Standards

      ii. Curriculum

      iii. Graduate Council

      iv. Admissions

      v. Financial Aid and Scholarship

    9. Supervises the Assistant Registrar

  12. The Assistant Registrar
    1. Advises students as follows:

      i. Re-evaluates degree changes

      ii. Approves senior applications for degrees

    2. Makes check sheets as follows:

      i. Keeps them updated

      ii. Fills check sheet requests

      iii. Implements curriculum changes into students' academic programs

    3. Helps maintain students' permanent records as follows:

      i. Records degrees

      ii. Handles transfer credits

    4. Determines class standing

    5. Issues and mails diplomas

    6. Checks transcripts and records information on the appropriate record

    7. Provides answers and makes decisions regarding academic situations

    8. Figures grade-point averages as needed

    9. Supplies and records information on academic progress on student financial aid forms