Students Deployed Under Military Orders
National Louis University is in full compliance with the Higher Education Relief Opportunities For Students (HEROES) Act of 2003 (Public Law 108-76). The HEROES Act of 2003 is intended to ensure that service members who are receiving Federal student aid are not adversely affected because of their military status and to minimize the administrative burden placed on such individuals.
Prior to deployment, students are encouraged to meet with an academic advisor and staff from the Registrar and Office of Student Finance to discuss their academic and financial standing.
Options for Students Deployed Under Military Orders
A student, or the spouse of a member if the member has a dependent child, who is deployed under military orders as an active duty military member or by the national guard or reserve forces of the United States and who is ordered to duty has the following options:
- Withdraw from the student’s entire registration and receive a full refund of tuition and mandatory fees.
- Make arrangements with the student’s instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student’s registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
- Make arrangements with only some of the student’s instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.
Policy regarding tuition and “I” in-progress grades for students deployed under military orders
- Tuition for all in-class (residence) courses will be locked in at the rate students were receiving at the time of their deployment for a period of 3 years after their date of withdrawal.
- Students who have “I” in-progress grades at the time of their deployment will have in-progress grades converted to “IE” which are in-progress extended grades. These “IE” grades denote “I” grades extended beyond the time normally allowed for completion. Grades of “IE” will not lapse to a failing grade. Current policy mandates that grades of “I” which are not removed at the conclusion of one calendar year beyond the day of the assigned “I” will automatically be lapsed into a “U” for undergraduate students and “N” for graduate students.
Procedures for processing withdrawal requests for students deployed under military orders
- Students will be required to submit a letter to the Academic Advising Center at advising@nl.edu indicating their intent to withdraw from their program along with orders confirming deployment. This should be done prior to the time of deployment.
- Once the letter of withdrawal and orders have been confirmed, the Academic Advising Center will drop the student from the program and remove them from the course(s) in which they are presently registered and any future courses.
Process for reinstatement of students deployed under military orders
In full compliance with the US Department of Education’s Readmission Requirements for Service Members (eCFR §668.18), National Louis University does not deny readmission to a person who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services on the basis of that membership, application for membership, performance of service, application for service, or obligation to perform service.
NLU will promptly readmit to the institution an individual as described above with the same academic status as the student had when the student last attended the institution or was last admitted to the institution, but did not begin attendance because of that membership, application for membership, performance of service, application for service, or obligation to perform service.
- Prior to reinstatement, students will be required to meet with an academic advisor and staff from the Registrar and Office of Student Finance.
- If degree programs change prior to the date students are reinstated, additional coursework may be necessary to meet the new requirements of the degree program. If students were in programs that may no longer be offered by the University, degree-completion options and guidance on a case-by-case basis will be provided. Academic advisors will discuss any changes and options during the reinstatement process.
- Students who have “I” in-progress grades converted to “IE” which are in- progress extended grades will be required to complete all work and receive a grade prior to being reinstated into the program.
- Outstanding tuition must be paid in full before students can be reinstated into their program.