Retention of Records
For candidates granted tenure, the following Tenure Review File materials will be placed in the personnel file maintained by the Office of the Academic Vice President and Dean of the Faculty following the conclusion of the tenure review: all materials collected by the Academic Vice President and Dean of the Faculty’s Office, including but not limited to, instructor evaluation data (IEQ); alumni surveys; advising evaluation data; review letter by the Division Chair; copies of representative materials submitted by the candidate, including the statement and curriculum vita; all correspondence regarding the review; and all appeals materials. Personnel files for faculty no longer employed are archived.
For candidates not granted tenure, the Office of the Academic Vice President and Dean of the Faculty will hold all Tenure Review File materials (including the portfolio of materials submitted by the candidate) for 7 years. The candidate may request and have copies of any of the material assembled at any time during this period. The candidate’s portfolio will be returned to the candidate at the end of the 7-year period if the candidate supplies the Office of the Academic Vice President and Dean of the Faculty with a forwarding address. If the candidate’s forwarding address is unknown, the portfolio will be destroyed. All other materials in the Tenure Review File will be retained in the personnel file. Personnel files for faculty no longer employed are archived.