Transcripts

            Students enrolled in MyWay at UMHB receive both an official course transcript and an official competency transcript.   The official course transcript provides academic history information traditionally needed when students apply to graduate school or transfer to another institution.  The official competency transcript provides descriptions of the knowledge, skills, and abilities demonstrated by students through their attainment of posted competencies.  Together, the official course transcript and the official competency transcript comprise a student’s permanent academic record.  Both official transcripts bear the University seal and the signature of the Registrar. *Effective for January 2022 cohort and beyond, a competency transcript is only available at the written request of the student.

           The official course transcript uses the following course numbering system:

• The first digit denotes the course level (1-Freshman, 2-Sophomore, 3-Junior, 4-Senior).  Freshman- and sophomore-level courses are classified as lower-level.  Junior- and senior-level courses are classified as upper-level.
• The second digit denotes the number of semester credit hours at which the course is valued.
• The third and fourth digits are curriculum-tracking numbers.

            The official course transcript also uses a 4.000 grading scale.  It is important to note, however, that no "A" grades or 4.0 GPAs are awarded.  MyWay at UMHB is a competency-based program.  Grades of "B" or 3.0 GPAs signify mastery of the knowledge, skills, and abilities comprising listed courses/competencies.   

            Each course has been assigned a semester credit hour value as denoted by its course number.  Grade Point Averages (GPAs) are the quotients of total grade points divided by total graded hours.  Term GPAs include all University courses completed during a student’s six-month term of enrollment.  Career GPAs include all University courses completed for a student’s pursued degree.  Grades for transferred courses are not posted to students’ academic records and are not included in Term GPA or Career GPA calculations unless otherwise stipulated in program specific articulation agreements.

            The official course transcript key includes the following grades:    

• The “B” grade signifies mastery in the knowledge, skills, and abilities comprising the respective course.  To attain a “B” grade, students must earn a final score of at least 80.  “B” grades are valued at 3 grade points per semester credit hour.

• The “TL” grade signifies the student has completed lower-level (freshman-level or sophomore-level) transfer equivalencies that comply with the University’s transfer credit policies.  “TL” grades are not counted in computing GPAs.
• The “TU” grade signifies the student has completed upper-level (junior-level or senior-level) transfer equivalencies that comply with the University’s transfer credit policies.  “TU” grades are not counted in computing GPAs.
• The “CR” grade signifies the student has completed test equivalencies that comply with the University’s credit by examination policies.  “CR” grades are not counted in computing GPAs.
• The “NC” grade signifies the student started but did not complete a competency within the term.  “NC” grades are not counted in computing GPAs. 
• The “W” grade signifies the student has withdrawn from the University.  “W” grades are not counted in computing GPAs.
• The “WIP” grade signifies work in progress between the term start date and the term end date.  “WIP” grades are not counted in computing GPAs.

            The official competency transcript key includes the following ratings:   

•   The “M” rating signifies mastery in the knowledge, skills, and abilities comprising the respective course/competency.  To attain an “M” rating, students must earn a final score of at least 80.
•   The "NM" rating signifies that a competency was started but not mastered within the term.
•   The “WIP” rating signifies work in progress between the term start date and the term end date.

  MyWay at UMHB is self-paced.  Posting of successfully completed courses/competencies and the respective grades/ratings to students’ transcripts will follow the schedule published by the Office of the Registrar at http://registrar.umhb.edu/academic-calendar.

  Grades of "I-Incomplete" are not awarded.  Courses/competencies started but not successfully completed/mastered within a term must be repeated in subsequent terms until successfully completed/mastered.  A student’s final enrollment in a course is coded with an “R” on the official course transcript.  All previous enrollments in a course are coded with an “*” on the official course transcript.  Only successfully completed/mastered courses/competencies earn grades/ratings that count toward GPA calculations and semester credit hours that count toward degree requirements.   

            Academic Good Standing: Students must complete the minimum semester credit hours of courses/competencies required to make measureable progress toward degree completion every six-month term to maintain academic “Good Standing.”

            Academic Warning: Students who are engaging in learning activities each week but who are not considered to be making timely progress toward degree completion at the end of a six-month term are placed on academic “Warning” for the following six-month term.

            Academic Suspension: A student failing to complete the required minimum semester credit hours of courses/competencies by the end of a "Warning" term is placed on academic “Suspension.”  Students who are placed on academic suspension are administratively withdrawn from MyWay at UMHB and are ineligible to re-admit to the MyWay at UMHB Program for a minimum of one six-month term.

            Appeal of Academic Suspension: A student for whom the MyWay at UMHB Program Director approves an appeal of academic suspension is given the academic standing of “Warning Continued by Appeal” for the following six-month term.

            Academic Dismissal: Students failing to complete the required minimum semester credit hours of courses/competencies by the end of a "Warning Continued by Appeal" term may be placed on academic “Dismissal.”  Students who are placed on academic dismissal are administratively withdrawn from MyWay at UMHB and are permanently ineligible to re-admit to the MyWay at UMHB Program.

            Administrative Withdrawal: Students must engage in a learning activity each week.  If students do not engage in an academically related activity  for two (2) consecutive weeks, the students may be administratively withdrawn from MyWay at UMHB.

            More information on academic standing can be found within the Academic Standards section of this catalog.           

  Options by which students may request copies of their transcripts are published by the Office of the Registrar at http://registrar.umhb.edu/how-request-transcript.  In accordance with the Family Educational Rights and Privacy Act (FERPA), the Office of the Registrar will not release transcripts to anyone other than the student without the written permission of the student unless specifically permitted under FERPA exceptions.

  Transcripts will not be released to current or former students whose financial obligations to the University have not been satisfied.  Financial obligations may include, but are not limited to, money owed to the library, bookstore, health center, business office, or any other department or agency considered a part of the University.

            The University may withhold transcripts from all students who gain entrance to the University by using fraudulent records, including students who, during their enrollment at the University, provide fraudulent records relating to courses taken at other educational institutions.