2.2.10 Spiritual Life Committee

(Bylaws)

1. The Spiritual Life Committee is responsible to the Vice President for Student Life.

2. The committee consists of the following ex officio members: the Campus Chaplain, chair; the Associate Chaplain; the Vice President for Student Life; the Assistant Vice President for Student Life; the Dean of the School of Theology; the University Church senior pastor; the Director of Spiritual Development; the Director of Residential Life and Housing; the Associate Resident Hall Deans (housing); the Dean of Residence and Student Life (Portland campus); the ASWWU President or designee; the Student Chaplain; the Assistant Chaplains for the Men's and Women's Dorms; the CommUnity Coordinator; the spiritual vice presidents of AGA, OPS, and ASWWU (including Portland); the Circle Church Pastor; the Berean Fellowship Director; and the Director of CHE.

3. The committee also consists of a Walla Walla University Church member selected by the Church Ministries Placement Board, two students selected by ASWWU, one student selected by the Chaplain, two faculty members elected by the faculty, one staff member elected by the Staff Council, and any other members appointed by the President.

4. The term of membership for non-ex officio non-student members will be two years, which will terminate in alternate years. The term of membership for non-ex officio student members will be one year.

5. The work of the committee is to
   
   1. Approve, coordinate, and give direction to all organized spiritual activities that concern campus life

   2. Review and approve the Spiritual Master Plan and assessments

6. The committee meets when called by the chair, at least once each quarter during the academic year.

(Procedures)

1. Protocol

   1. The chair sets the agenda in consultation with committee members and circulates the agenda to members several days before the scheduled meeting.

   2. Decisions are usually made by consensus.

   3. Committee workload (average in clock hours per quarter):

      i. Members: 3 hrs.

   4. Times and dates for meetings are decided at the beginning of each quarter.

   5. The work of the committee is generally conducted by the entire group; however, specific tasks may be assigned to sub-committees.

   6. It is the responsibility of the chair to process committee recommendations and documents for the perusal and action of other governance bodies unless specifically assigned otherwise by the committee.

   7. Recommendations and/or documents from other governance bodies directed to the Spiritual Life Committee are processed in consultation with the chair, with appropriate communication following any actions taken.

   8. The committee evaluates the spiritual life of the campus and all university-coordinated spiritual programs and activities during each quarter.

   9. In addition to broad-based responsibility for providing guidance to spiritual activities and entities on campus, regular recurring tasks of the committee are as follows:
      • Fall

        1. Review organizational plans of spiritual activities for the current school year

        2. Review proposed list of Student Week of Worship speakers

        3. Review plans for Mission Emphasis Week

      • Winter

        1. Review proposed list of Week of Worship speakers for Spring

        2. Review and confirm nominees for prominent appointed student spiritual activities offices

      • Spring

        1. Review proposed list of Week of Worship speakers for the following year

2. Communication

   1. Minutes are sent to the committee members, the President, the Vice President for Academic Administration, the Chair of the Faculty, the ASWWU President, and the Executive Vice President of ASWWU and University Senate.

   2. Communication with various sectors of the campus is the responsibility of constituency representatives who serve on the committee.

   3. Most issues that the committee addresses are summarized and recorded in the minutes. However, from time to time confidentiality is necessary for the purposes of open discussion within the committee.

3. Documentation

   1. Recommendations from the committee are accompanied by appropriately written statements of rationale and supporting documentation.

   2. Archival records of the work of the Spiritual Life Committee are kept by the chair and given to succeeding chairs.

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The revisions represented in this section, 2.2.10, were recommended by University Senate and University Assembly during the 2020-2021 school year but are subject to a vote of the Board of Trustees on November 9, 2021.

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