Disability Services
A Disability Services Coordinator is available to assist students with documented disabilities with their full participation in the academic, labor, and social programs of Berea College. The Coordinator acts as a liaison with other College departments and offices in arranging responses appropriate to the student’s particular situation. Some of the services available to qualifying students with disabilities include: communication with faculty and advisor regarding student needs; accessible classroom and housing; determination of appropriate accommodations; academic accommodations or modifications such as testing accommodations; assistance with obtaining alternate format textbooks; use of assistive technology software; and information and referral for additional services. A student must contact the Disability and Accessibility Services Coordinator and provide appropriate documentation in order to receive services. For an appointment, call 859-985-3237.
The Disability and Accessibility Services Coordinator works closely with the Section 504/ADA Coordinator to assure compliance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1992. Also, the Section 504/ ADA Coordinator receives complaints related to possible discrimination based on physical access needs. The Vice President for Business and Administration serves as the Section 504/ ADA Coordinator.
Policy on Appeal of Accommodations for Students with Disabilities
A student with a complaint of discrimination or non-compliance on a disabilities matter should submit a written statement of the specific complaint of the alleged incident or action to the College’s Disability and Accessibility Services Coordinator (DAS), Lisa Ladanyi, CPO 2205, ext. 3237. The DAS will attempt to resolve such concerns informally through discussions with the student and with pertinent faculty or staff members. In some instances, appropriate administrators may be consulted or a meeting convened by the DAS in order to reach a resolution.
The following internal grievance policy is intended to address any remaining unresolved complaints concerning discrimination or the reasonableness of accommodations as mandated by Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Americans with Disabilities Amendment Act of 2008.
If the student’s complaint is not resolved by the DAS, the student may submit a formal written grievance to the ADA Compliance Officer for Berea College. (Derrick Singleton, Lincoln 230, CPO 2211, 859-985-3339) The statement should include specific information about the concern or problem (describe the issue(s), indident(s) and the action(s) taken; state the name of the individual(s) or office(s) involved; and show documented efforts to resolve the complaint. The Compliance Officer will meet with the student to discuss the complaint and will conduct any necessary investigation. The Compliance Officer will issue a written decision including findings and remedial actions, if any, to be taken by the College and/or the student. This decision shall be issued to the student and any others deemed appropriate within fifteen (15) calendar days of the Compliance Officer’s receipt of the complaint. The process stops when: a) the complaint is resolved, b) the student decides not to pursue the matter further, or c) the Compliance Officer completes a review and issues a written decision.
If a student is not satisfied with the formal grievance procedure, they may appeal to the President ofr de nova review of the Compliance Officer's decision. The appeal must be made in writing within five (5) calendar days of the decision. The determination of the President on any such appeal is final.
If the grievance is not resolve internally at the College, the student may choose to file a complaint with the Office of Civil Rights, U.S. Department of Education, 100 Penn Square East, Suite 515, Philadelphia, PA 19107; or Tel.: (215) 656-8541; or Fax: (215) 656-8605, or website: OCR.Philadelphia@ed.gov.
Student Health Services
Medical Authorization for Minors
Students who are younger than 18 years old at the beginning of their first term at Berea College must have consent for treatment signed by a parent or legal guardian before they can register for classes.
Services
Student Health Services (operated by White House Clinics through Berea Primary Care) is the health services provider for students. http://www.whitehouseclinics.com/index.htm
Student Health Services of Berea Primary care is operated by White House Clinics. There are 8 offices in the region and students may be seen at any location. Most students will find it most convenient to go to Berea Primary Care which is located in St. Joseph Berea Hospital through the main hospital entryway (not through the Emergency Room entrance).
Services provided by Student Health Services include:
- acute care (sore throats, urinary tract infections, bronchitis, sexually transmitted diseases, etc.)
- chronic care (diabetes, high blood pressure, etc.)
- screenings/health maintenance (pap smears, sports and other physicals, health education, etc.)
Tetanus boosters, meningitis, hepatitis A & B, and various other immunizations necessary for travel to certain countries are provided by Student Health Services to patients at cost.
http://catalog.berea.edu/en/current/Catalog/Student-Handbook/Student-Rights-and-Responsibilities/Education-Abroad-Policies/Policy-on-Medical-Immunizations-for-Education-Abroad
Allergy injections ordered by an allergist are administered to students during regular Student Health Services hours at no charge. Tuberculosis (TB) screening is also provided.
Students are entitled to unlimited visits at Student Health Services for no additional charge each term after the required health fee has been paid. Student’s dependents may utilize Student Health Services for an additional health fee (also must be paid each term.)
Student Health Services of White House Clinics has a strong network for specialty care, and provides referrals for various procedures, tests, specialists and sub-specialists that are not covered by the student health fee and may be charged to the student’s insurance including:
- x-rays,
- medically necessary diagnostic studies (MRI, CT Scan, etc.)
- other tests as determined
- specialty physicians as medically warranted
Missed Health Service Appointment Charges
A $10.00 missed appointment fee will be assessed for students who do not call or formally cancel scheduled one-hour appointments. A $5.00 fee will be assessed for students who do not call or formally cancel scheduled half-hour appointments. See also Student Accounts, Term Bills, and Payment Plan
Student Health Services Appointments
For an appointment at Student Health Services call (859) 985-1415.
Prescriptions ordered for students may be filled at the student’s expense at any of the White House Clinics pharmacies, or at a pharmacy of the student’s choice.
Prescriptions are not covered by the College health-insurance policy.
Summer Services
Students who pay the summer health fee will receive the same medical services as provided during the school year.
Health Insurance Requirement
All students attending Berea College are required to carry health insurance through the College. For those students who are covered by parental or individual plans, this mandatory College policy serves as secondary, “excess” coverage. The policy provides primary coverage for students with no other insurance.
The insurance premium is part of the Student Expense budget and reflected there as a fee. Students’ dependents may be added to the College plan at an additional premium. For those students who are covered by parental or individual plans, the mandatory College policy serves as secondary, “excess” coverage.
Policy benefits and exclusions are explained in a brochure sent to each student along with an insurance card each term. This card must be presented when seeking medical care, other than at CHS, such as at an emergency room or a specialist’s office. Students are responsible for submitting claim forms. The College Health Service Office Manager may assist with this task.
Hospitalization
Inpatient services, including some surgeries, are available at St. Joseph Berea Hospital. All costs of hospitalization, including specialists' fees, will be billed to the student's insurance. Any outstanding balance will be the student's responsibility.
After-Hours Care
When Student Health Services is closed, an on-call physician at St. Joseph Berea Hospital can be accessed by calling the hospital operator (859-986-3151) and asking for the physician on call for Berea Student Health Services.
Emergencies
If a situation is deemed a health/illness emergency, care should be sought at the St. Joseph Berea Hospital Emergency Room. Emergency room expenses not covered by insurance are the student/patient’s responsibility.
Ambulance
If a student has an emergency while in Berea and is unable to get to the clinic or hospital, an ambulance should be called through 911. As soon as possible, Public Safety (ext. 3333) or a member of Residence Life staff should also be contacted to further assist as needed. The student is responsible for the ambulance charge.
Off-Campus Emergencies
When a health emergency arises during approved off-campus activities, the College designated person-in-charge shall confer with medical providers at the Student Health Services if at all possible. When the emergency is such that the student can safely be brought back to campus, s/he will be placed in the care of the medical staff at Student Health Services. When an emergency is such that the student cannot be brought back to campus safely, the student shall be cared for at the nearest appropriate facility.
Confidentiality
The relationship between physicians, other health-care providers, counselors and patients is always confidential. Patient records are confidential and all records are managed according to HIPAA, the Health Insurance Portability and Accountability Act guidelines. Patient information is not shared with other college personnel or parents without the informed, written consent of the student/patient except in cases of extreme urgency in which the life or safety of the patient or other persons is at risk.
At times, health providers may be required by law to report infectious diseases to public health officials. Patients will be informed when reporting of this information is mandatory.
Student Health Services complies with and abides by the provisions of HIPAA. Patient access to professional records also is subject to the Records Access and Protections provision in this publication. http://catalog.berea.edu/current/Catalog/Student-Handbook/Student-Rights-and-Responsibilities/Records-Retention-Access-and-Protection
Medical Absence Excuses
Student Health Services staff will not provide written absence excuses due to illness or office visits. Students who miss class or work for medical reasons should tell the instructor or supervisor in advance, if possible. Instructors or supervisors may request supporting information, as appropriate, in writing with the student’s signed authorization for release of medical information or confirmation.
Human Subject Research
Students occasionally are asked to be part of, or participate in, research conducted by faculty and other students. Student participation in this type of research is voluntary and subject to the College’s Human Subject ‘’Research Guidelines and Procedures”, which are available in the office of the Academic Vice President and Dean of the Faculty. Any student who has questions about the nature of the research in which he or she is or might be involved should contact the Academic Vice President and Dean of the Faculty.
http://catalog.berea.edu/current/Catalog/Student-Handbook/Student-Rights-and-Responsibilities/Human-Subject-Research
Counseling Services
Professional counseling and psychological services are provided by licensed therapists through Berea College Counseling and and Disability Services for students who may wish to discuss academic, personal, psychological, or social problems. The services provided are confidential and free of charge to all students. Anyone seeking confidential counseling services should contact CHS (ext. 3212) to arrange an initial intake interview. During the intake interview, a licensed therapist will assess the student’s needs to determine appropriate services. Individual, group, or couples counseling, further assessment, or a referral to another department or service may be recommended. Students wishing to talk with someone off-campus may contact Bluegrass Regional Comprehensive Care, Richmond, Kentucky, (859-623-9367) or a private therapist of their choice. However, students will be responsible for payment of any charges incurred when using off-campus resources. (Also see Management of Psychological and Behavioral Disturbances.)
Missed Counseling Appointment Charge Policy
Students who miss College Health Service scheduled appointments for psychiatric consultation without giving 24 hours prior notice will be assessed a $15 missed appointment fee that will be charged to the Student Account.
EDGE Program
EDGE (Empowering a Dynamic Generation through Education) is the name given to Berea College’s program that provides a laptop computer to every student. In addition to laptop computers, the EDGE program provides access to the campus network and the Internet from many locations, including classrooms and residence hall rooms, as well as access to software, classroom multimedia technology, technical support, and training. Students who graduate from Berea College receive ownership of their laptop computers upon completion of transfer of ownership documents available at the Information Systems & Services (IS&S) service center.
Participation in the Berea College EDGE student laptop computer program is required of every Berea College student. Regular full-time students are charged a technology fee of $150 per term ($300 per year) for the program. Part-time students also pay a technology fee as part of their access fee. These fees cover a portion of the cost of the program. Every student must sign an “EDGE Student Participation Agreement and Network/ E-mail/Web Account Application” form prior to being issued a laptop computer or a permanent network / e-mail / Web account at the college. A copy of the Participation Agreement can be found online.
Students having difficulty with their EDGE laptops should bring them to the IS&S Service Center in the Computer Center adjacent to the Hutchins Library to receive assistance. If a laptop requires repair, a temporary replacement computer can be checked out. Students are responsible for their EDGE laptop computers and will be charged for the value of the computer if it is lost, stolen, or destroyed. Students are encouraged to purchase homeowners or rental insurance to cover the risk. In the event of damage to the computer or loss of components, students are charged a processing fee per incident plus the cost of repair parts. Equipment failure is covered by manufacturer warranty and such repairs are done at no cost to the student.
In their use of Berea College computing resources, students are expected to comply with the Berea College Computer and Network Policy and the Berea College IS&S Network Usage Guidelines as well as other applicable College policies and federal, state, and local laws. Those policies cover security, privacy, copyright, acceptable use of e-mail, and other topics.
A copy of the Computer Network Policy and Network Usage Guidelines along with related policies and information can be found online.
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