Disciplinary Files and Records

Case referrals may result in the development of a disciplinary file in the name of the accused student, which will be voided if the student is found innocent of the charges. Voided files will be so marked, will not be kept with active disciplinary records, and will not leave any student with a disciplinary record. Voided files will normally be destroyed after three years.

The files of students found guilty of any charge will normally be retained as a disciplinary record for seven years from the date of the letter providing notice of final disciplinary action. Files of students who are suspended or expelled will be maintained indefinitely.

Disciplinary records may be voided by the vice president of student services or designee, for good cause, upon written petition of the respondent. Factors to be considered in review of such petitions include:

• The present demeanor of the student.
• The conduct of the student subsequent to the violation.
• The nature of the violation and the severity of any damage, injury, or harm resulting from it.