Refund Policy

Registration in the University is considered a contract binding the student for charges for the entire academic period. However, a student finding it necessary to withdraw from UMHB may secure an official withdrawal through the Registrar’s Office. This official withdrawal must be accomplished before any consideration can be given by the Business Office to granting refunds.

A student who must drop a course because of excessive absences, poor work, or similar causes, who withdraws without notice, or who is expelled or asked to withdraw is not entitled to a refund. Failure to attend class or simply notifying an individual instructor will not be regarded as an official withdrawal.

Tuition — Tuition refunds, when approved, will be granted according to the following schedule:

Fall or Spring semester:

• 100% refund of tuition prior to expiration of 4th semester day, (4 calendar days) scheduled from the first day of the start of the semester.
• 80% refund of tuition prior to expiration of first 2 weeks, (14 calendar days) scheduled from first day of start of semester
• 60% refund of tuition prior to expiration of first 3 weeks, (21 calendar days) scheduled from first day of start of semester
• 40% refund of tuition prior to expiration of first 4 weeks, (28 calendar days) scheduled from first day of start of semester
• No tuition refunds will be made after the end of the 28th calendar day, counted from the first day of the semester. Refunds for courses other than regular day classes will be prorated.

Summer terms:

• 100% refund of tuition prior to expiration of first 2 semester days (scheduled from first day of semester)
• 80% refund of tuition prior to expiration of first 4 semester days (scheduled from first day of semester)
• 60% refund of tuition prior to expiration of first 8 semester days (scheduled from first day of semester)
• 40% refund of tuition prior to expiration of first 10 semester days (scheduled from first day of semester)
• No tuition refunds will be made after the end of the 10th semester day counted from the first day of the semester. Refunds for courses other than regular day classes will be prorated.

Fees — No refund will be made on required or special fees.

Room — No refund will be made on room charges since rooms are contracted for an entire academic period.

Board — Board refunds will be based on a proration of the number of days remaining in a semester or term, less seven days. Refunds are made by check only and are made within approximately 45 days of the date of the official withdrawal.

Room Reservations — The room deposit fee will be refunded to a new applicant provided the applicant notifies the university in writing that he/she cannot attend. The deposit refund guidelines are as follows: for a deposit made by a new applicant for the fall semester, a full refund will be given if the notification is received by May 1st; if the notification is received after May 1st up to July 1st, a 50% refund will be given; if an applicant cancels his/her room reservation after July 1st, no refund will be given. For a deposit made by a new applicant for the spring semester, a full refund will be given if notification is received by December 1st. The request for a deposit refund must be made in writing and sent to the Residence Life/Housing Office in the Student Development Department.

Otherwise, the room deposit fee constitutes a permanent room deposit for as long as the student remains at the university. The fee is refundable when a student ceases residency in university owned housing provided the student’s room is clean and undamaged. Non-returning students must submit a request for refund of the room deposit, in writing, to the Residence Life/Housing Office in the Student Development Department. If the non-returning student leaves at the end of the fall or spring semester, they may receive a full refund as long as the request is received prior to June 1st.

A student who moves into university housing and subsequently moves out prior to the end of a semester forfeits the room deposit.