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Registration

The academic year is divided into four academic quarters: Autumn, Winter, Spring, and Summer. Full-year online registration is available to all continuing students who have obtained Junior or Senior status. Continuing Freshmen and Sophomores may register online quarter by quarter. Registration dates will be announced. Registration is official only after all procedures required by the University have been completed and all fees have been paid. Students who do not receive financial clearance by the deadline will have their registration cancelled and will have to re-register on a space-available basis. 

Faculty advisors are available to assist students with registration and in planning academic programs. Advisor approval is required for class registration. Advisor signatures are required on Change of Registration forms for undergraduate students. In the event of temporary unavailability of the assigned advisor, the student should first consult the department chair/school dean. If the chair/dean is not available, the forms may be signed by the Director of Academic Advisement. It is the student's responsibility to inform the assigned advisor of the action.

Students are not permitted to attend courses for which they have not registered. Students will not be permitted to register for two classes which meet concurrently.

REGISTRATION WITHOUT OFFICIAL TRANSCRIPTS. Walla Walla University recognizes that in some instances a student may not be able to provide an official transcript immediately prior to enrolling at the University. At the University's discretion, some students may be allowed to enroll prior to admission on the basis of work shown on unofficial or incomplete transcripts. Students who have enrolled directly from high school in this fashion will have a maximum of three consecutive quarters to have their official transcripts received by the Marketing and Enrollment Services Office. No further enrollment will be allowed until the transcripts are on file. Transfer students allowed to enroll on this basis must have their official complete transcript(s) on file by the end of their first quarter in order to continue enrollment.

LATE REGISTRATION. Students citing unusual circumstances may register after the designated registration periods; however, they will be charged a late registration fee, and may expect a reduction in course load. Students may register between the 5th and 10th days of the quarter only with permission of the instructors involved.

CHANGES IN REGISTRATION. Changes in registration may be made during the first four days of instruction without charge. Course changes after that require advance permission from the instructor and from the student's academic advisor; there is also a fee for each course added or dropped. Courses may not be added after the tenth day of any quarter.

CONCURRENT REGISTRATION. Concurrent registration at another accredited college/university may occasionally be advisable because of course unavailability or schedule conflicts. Students who are considering this option should consult their advisor and the registrar to ensure that their total course load is reasonable, that the transfer course will not interfere with their Walla Walla University class schedule, and that the course will satisfy the intended requirement. Transfer course approval requests are available at http://wallawalla.edu/resources/forms. It is the student's responsibility to have a transcript sent to Walla Walla University as soon as the course has been completed. Seniors should not enroll for courses at other colleges without prior approval from Academic Standards Committee (see Residency Requirements in this bulletin).

Students in good and regular standing may request to concurrently enroll in a Whitman College class through a reciprocal program in which tuition is paid at Walla Walla University while the student registers at Whitman College. Some restrictions apply; the program is intended for students who wish to take a course that is not available at Walla Walla University. The application process should be initiated through the office of the Associate Vice President for Academic Administration at least three weeks before the beginning of the term in which concurrent enrollment is desired.

SENIOR REGISTRATION FOR GRADUATE COURSES. Seniors who wish to take graduate (500-level) courses must submit a petition, a copy of a degree audit or a copy of their approved senior outline, and a current transcript to the Graduate Standards Committee for evaluation. Approval to register is based upon the student's background for the course in question and a minimum of 2.75 cumulative GPA. Academic Standards Committee must approve the petition to have the course apply to the undergraduate program. Courses so taken will be marked on the transcript as applying to the undergraduate degree. Seniors wishing to take credit to be applied toward a future graduate program should consult the Graduate Bulletin.

NPUC ACADEMY DUAL CREDIT PROGRAM
I. Introduction
High school students and their families should thoughtfully consider the options available to receive credit toward a university degree including Advanced Placement (AP), International Baccalaureate, and Dual Credit programs. Well-designed dual credit programs can improve high school achievement, increase university graduation rates, and potentially reduce the cost of a higher education degree. However, in some cases AP courses may be more rigorous than a dual credit course. Additionally, dual credit courses may extend over many more weeks than a comparable university course which may convey a false sense of the pace of university courses.
Dual credit courses go on a student's permanent university record, so it is important that the student is ready for the demands of a university class. Furthermore, if a student fails a dual credit course, it could mean the student will not graduate from high school on time. Parents and students should carefully consider the value and risks of any dual credit course before enrolling.

Walla Walla University provides a dual credit program through which qualified North Pacific Union Conference (NPUC) juniors and seniors can enroll in university courses on their own academy campus and simultaneously receive academic credit on their academy transcript and a Walla Walla University (WWU) transcript.

II. Academy

An academy may propose to offer a dual credit course following the qualifications, expectations, and finances as shown below. Proposals will be evaluated based on the following criteria:

a. Qualifications

To participate in offering a dual credit program, an academy must

  1. Be accredited through the NPUC Department of Education
  2. Have an overall environment conducive to a successful university-level academic experience
  3. Have an administration that recognizes the demands of instructing a university course, provides adequate time for instruction periods (ten hours of class for each credit), and works to minimize schedule changes
  4. Provide adequate facilities, such as a classroom, library, or laboratory, as needed
  5. Make available appropriate materials and equipment for the course
  6. Ensure the university course does not interfere with the overall curriculum nor prevent a student from taking high school courses

b. Expectations
To propose offering dual credit courses, academy administration must

  1. Submit a Dual Credit Request Form for each course the academy wishes to offer to the WWU Associate Vice President for Academic Administration
  2. Propose only 100 and 200 level general studies (general education) courses listed in the current WWU bulletin
  3. Require instructors submit proof of a Master’s or higher degree or equivalent in the academic discipline of the course they propose to instruct as WWU accreditation standards require
  4. Submit requests by December 1 for courses to be offered the following school year

To offer dual credit courses once a proposal is accepted, academy administration must

  1. Ensure students have junior or senior academic standing and a minimum cumulative GPA of 3.0
  2. Verify students are enrolled in no more than two dual credit courses per term
  3. Submit dual credit registration forms to the WWU Academic Records office within one week of the start of each course. First semester courses will be registered as fall quarter courses at WWU; second semester courses will be registered as spring quarter courses at WWU.
  4. Monitor the work load of the instructor to accommodate the expectations of a university course
  5. Evaluate instructor and course effectiveness using the WWU student evaluations system
  6. Arrange for the dual credit instructor to visit WWU at least once annually while the course is occurring on the university campus
  7. Collect the course tuition from each student
  8. Submit to WWU quarterly payment for tuition charges

II. Instructor
Instructors play an important role in supporting student success as well as ensuring the level of academic rigor and classroom environment are appropriate for a university course. A dual credit instructor’s professionalism and individuality are to be respected; he/she will counsel with the university department chair, to the same extent that on-campus instructors do, regarding course outline, text or materials, and evaluation of students. He/she will be expected to meet departmental and general administrative policies (add and drop deadlines, grade reporting, etc., as found in the WWU Bulletin), and to maintain the same quality of instruction as his/her university colleagues.

a. Qualifications

To participate in offering a dual credit course, an academy instructor must

  1. Have a Master’s or higher degree or equivalent in the academic discipline of the course which he/she instructs as WWU accreditation standards require
  2. Be committed to the task of teaching a university-level course
  3. Have a work load that accommodates the time commitment of a university course

b. Expectations
To teach a dual credit course, an academy instructor must

  1. Teach only one dual credit course per term
  2. Complete a brief online orientation for dual credit instructors
  3. Construct a course syllabus using the university syllabus guidelines, including subjects covered, time devoted to each subject, length of periods, days classes meet, text(s), and bibliography, where appropriate, and submit the syllabus to
    1. the supervising WWU academic department chair for approval, and once approved,
    2. submit the syllabus to the WWU distance learning committee at least one month before the beginning of the course for consideration and approval
  4. Use WWU course management software for recording scores and making materials accessible
  5. Keep course materials and scores updated in course management software
  6. Follow the US Department of Education requirement of having a minimum of 10 hours of instruction per credit hour and a total of 30 hours per credit of student effort (including class attendance)
  7. Consult with the assigned university course advisor at least twice during the course
  8. Send a copy of the proposed final exam, project, or paper for review by the university course advisor at least two weeks before the due date
  9. Submit final course grades to the WWU Academic Records Office within one week of the end of the term

III. Student
a. Qualifications
To participate in the dual credit program, a student must

  1. Be enrolled at an NPUC academy and have junior or senior status
  2. Have a cumulative academy GPA of 3.0 or higher
  3. Have successfully completed Algebra I and Geometry
  4. Obtain permission from the academy instructor and principal
  5. Complete placement examinations for some WWU courses (such as College Writing or Math) and receive an acceptable placement score in addition to satisfying the general criteria above

b. Expectations
To participate in the dual credit program, a qualified student

  1. May enroll in a maximum of sixteen WWU credits per year
  2. Must meet WWU registration deadlines that determine the type of credit the student wishes to receive (university, academy, or dual)
  3. Must attend all class appointments and complete assignments on time as expected of “regular” university students
  4. Should plan for two hours of homework/study for each hour of class
  5. Will want to maintain good study habits and time management skills essential for success in college classes
  6. Should seek assistance from his/her instructor when encountering difficulties
  7. Must achieve a grade of at least a “C” in each course to maintain regular academic standing at WWU as a low GPA could result in academic dismissal from the university
  8. Must contact the WWU Academic Records Office before the withdrawal deadline if he/she chooses to withdraw from a course since a student is never automatically dropped from a course and withdrawal could impact academy graduation
  9. Should check his/her course scores and submit assignments as requested by the instructor through WWU’s course management system

c. Finances
To participate in the dual credit program, a qualified student

  1. Pays tuition of $250 per class regardless of the number of course credits in a class or if the student withdraws from the class
  2. Must understand that once a course has started, no refunds are given
  3. Must purchase his/her own textbooks and supplies

IV. University
a. Qualifying Conditions
To begin the process and activate course proposals for dual credit, the Associate Vice President for Academic Administration will

  1. Review the request for dual credit courses received from an academy with the chair of the appropriate WWU academic department
  2. Notify the principal of the academy of acceptance or rejection of the proposed course in a timely manner
  3. Grant approval to offer a given course on a one-year provisional basis
  4. Review and grant subsequent approval of a course, subject to annual evaluation by the chair of the appropriate academic department, on a two-year basis with the understanding that any change in the conditions originally in the application may void the two-year approval and may necessitate new application and a return to one-year provisional status

b. Expectations
To support offering a quality dual credit program, WWU must

  1. Work with the academy to ensure a quality university experience for instructors and students
  2. Provide a dual credit website that includes the following:
    1. Information on dual credit policies, qualifications, expectations
    2. Instructions for academy students, academy administration, academy instructors
    3. Application and registration forms
    4. University syllabus guidelines
    5. The most recent university syllabus for any approved dual credit course
    6. Contact information for course support and technical assistance
  3. Provide online training for dual credit instructors
  4. Evaluate the proposed course syllabus through the WWU distance learning committee
  5. Assign a WWU faculty member as a course advisor
  6. Provide technical assistance with course management software
  7. Provide technical assistance with the WWU course evaluations system
  8. Provide access and instructions for online grade entry
  9. Provide feedback to instructors through the WWU student evaluations system
  10. Arrange for a representative from the appropriate university department at WWU expense to visit each dual credit class at least once during the provisional year. Such contacts are vital for
    1. Encouraging interrelationships with departmental colleagues
    2. Reinforcing departmental academic criteria
    3. Generally enriching the instructor and thereby his/her course
  11. Do a site visit of course location on a biannual basis, if course is ongoing
  12. Record student grades on a WWU transcript
  13. Send an invoice to the academy at the end of each term for the tuition fee for all students 

ADMISSION TO UPPER-DIVISION STATUS. A student may register for upper-division courses provided that he/she has completed 45 quarter hours of university course work, the general studies mathematics requirement, ENGL 121 and 122 or ENGL 141 and 142, and has completed or is concurrently enrolled in either ENGL 223 or HONR 243.

AUDIT. Students may audit classes provided they (1) register in the usual manner; (2) receive prior approval of the instructor , because certain classes and labs may not be audited; (3) pay any special fees, as appropriate; and (4) pay one-half tuition. Students auditing courses are not required to do class assignments or take tests. They receive no grades and no academic credit. The deadline for changing to or from audit status is the tenth day of the quarter. Students may not take challenge or waiver examinations for courses they have audited and may not add the class for credit after the 10th day of the quarter. Students with a Walla Walla University cumulative grade-point average of at least 3.00 and a course load of at least 13-16 hours (excluding audit courses) pay a special fee if their total credits exceed 16 hours. See the Academic Fees section of the Financial Bulletin.

WITHDRAWALS. Students withdrawing from all classes must submit an official University Withdrawal Form to the Academic Records Office. Students withdrawing from individual courses must submit a Change of Registration voucher to the Academic Records Office signed by the instructor involved and the student's advisor. The final date for dropping a course is listed in the academic calendar.

An instructor or department chair/school dean may drop a student from a course during the 100% refund period if the student has not satisfied the prerequisites for the course and the student is informed.

STUDENT DISMISSAL DUE TO POOR ACADEMIC ENGAGEMENT. The university recognizes the important relationship between student engagement and academic success. Any class session missed reduces the opportunity for learning and adversely affects student achievement. Regular class attendance is expected of all students. Attendance requirements can vary by course or academic program, and, in some cases such as clinical labs, student teaching, etc., may also affect a student’s enrollment status in a given academic program.

Any student whose class attendance or completion of academic responsibilities (assignments, quizzes, etc.) show a pattern of little or no engagement may be dropped from all courses and administratively dismissed from the university. Such decisions are made by the Academic Standards Committee in the case of undergraduate students or by the Graduate Standards Committee in the case of graduate students. The Chair of the Standards Committee will notify the student by email at least one week before any meeting for consideration of their dismissal. The student may submit a written statement for consideration by the Standards Committee during the meeting. The Standards Committee will consider the relevant information during a closed meeting and determine whether a dismissal or other consequence is warranted.

The student will be promptly notified of the Standards Committee decision by email. A dismissed student may appeal to enroll for a future term by submitting an Appeal for Re-Admission along with supporting evidence to the Standards Committee.