2022 Governance Handbook > Part 2: Administrative > 2.2 Committees > 2.2.9 Housing Committee

2.2.9 Housing Committee

(Bylaws)

1. The Housing Committee is responsible to the Vice President for Student Life and Mission.

2. Membership includes the Director of Residential Life and Housing, chair; the Campus Housing and Property Coordinator; Dean of Residence and Student Life (Portland Campus); associate deans; and resident deans of the residence halls.

3. The work of the committee is to

   1. Review residence hall policies and procedures

   2. Examine and respond to residence life housing issues

   3. Approve "out of policy" requests for off-campus housing

4. The committee meets weekly or when called by the chair.

(Procedures)

1. Protocol

   1. The chair sets the agenda and solicits items from committee members.

   2. Actions are taken by vote.

   3. Committee member workload: 12 hours per quarter

   4. Meeting times are decided at the beginning of each quarter.

   5. The chair processes committee recommendations and documents for perusal and action of other governance bodies unless specifically assigned otherwise by the committee.

   6. Recommendations and/or documents from other governance bodies directed to the Housing Committee are processed in consultation with the chair with appropriate communication following any actions taken.

2. Communication

   1. Minutes are sent to members and the Vice President for Student Life and Mission.

   2. Communication with various sectors of the campus is the responsibility of the Vice President of Student Life and Mission.

   3. Committee records are kept confidential and recorded in a manner to protect the privacy of the involved parties.

3. Documentation

   1. Recommendations from the committee are accompanied by appropriately written statements of rationale and supporting documentation.

   2. Archival records of the work of the Housing Committee are kept by the chair and given to succeeding chairs.