Leave of Absence Policy
Students may be granted an institutional leave of absence (LOA) within the following timeframe limitations:
- School of Pharmacy: Two (2) Semesters
- Occupational and Physical Therapy: Two (2) Trimester
- Pre-Licensure Dental Hygiene and Nursing: Three (3) Terms
- Fully Online Programs: Four (4) Terms
To request a LOA, a "Leave of Absence Request Form" must be completed, signed, and submitted to the Student Services Department. The request must outline the extenuating circumstances, supporting documentation, and duration of the leave being requested. Leaves of absences are only made effective on the first day of a term; none will be granted during the term. For an LOA to be finalized, all required parties must approve the request.
Students should continue to attend their courses to avoid exceeding the allotted absence time permitted in any course. Students seeking to withdraw from courses during any current term will be subject to the University course withdraw policies and grading requirements. If a student does not return from a LOA within the specified timeframe and no prior arrangements have been made to extend the leave, then the student will be withdrawn from the University. The withdrawal date for an approved LOA is the date that the student failed to return from leave as determined by the institution's records. Examples of acceptable reasons, with official supporting documentation, for an LOA are as follows (this list is not intended to be exhaustive):
- Military Duty
- Medically recommended with professional note (e.g., serious illness, surgery, etc.)
- Serious illness and care requirements for an immediate family with supporting documentation
- Death in the immediate family
- Maternity and paternity leave
An institutional LOA is not considered an official leave of absence under federal Title IV regulations. When a student takes an institutional LOA, they are deemed to have withdrawn from the University as of the last day of documented attendance prior to the LOA and become ineligible for financial aid under Title IV. As a result, a return to Title IV funds calculation will be completed and the student will be reported to the Department of Education as having been withdrawn. Any balance due to the University must be paid in full prior to the student returning from a LOA. The time on a LOA will be counted against any six (6) month grace period for entering repayment on federal financial aid loans. Students are encouraged to speak with a Financial Aid Officer prior to planning or beginning a LOA. Students should refer to the "Withdrawal and Refund Policy" and the "Return of Title IV Funds Policy" in the University catalog for a full explanation of the possible financial consequences of a withdrawal or Leave of Absence.
Please note if multiple LOAs are taken by a student, then the total time of the LOA cannot exceed the total number of terms, trimester, or semesters noted by program at the beginning of the policy. Taking a leave of absence may affect a student's ability to progress in their program. Reentering after a leave of absence is based on availability of space and will follow the University Reentry Policy.
In conjunction with the student advisor and the appropriate department students out for six (6) months or more may be required to complete a remediation plan approved by the department at least five (5) weeks prior to their scheduled return. Please contact your program dean for more information.