Student Access to Records

Students have the right to review their official academic record, disciplinary record, and financial aid record with the following exceptions:

• Any and all documents to which access has been waived by the student.
• Any and all records which are excluded from the Family Educational Rights and Privacy Act's definition of educational records.
• Any and all financial data and income tax forms submitted in confidence by the student’s parents in connection with an application for, or receipt of, financial aid.
• Any and all records connected with an application to attend a Technical College if the applicant never enrolled.
• Those records that contain information on more than one student. The requesting student has the right to view only those portions of the record that pertain to his or her own educational records.

All requests shall be directed to the registrar's office at the student's technical college. Requests to review student records will be granted as soon as practicable, but in no event later than 45 days after the date of request. No documents or files may be altered or removed once a request has been filed. A student may receive a copy of any and all records to which he or she has lawful access upon payment of any copying charge established by TCSG or the technical college except when a hold has been placed on his or her record pending the payment of debts owed the technical college, or when he or she requests a copy of a transcript, the original of which is held elsewhere.