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3.1.5.11.5 Guidelines

(Charter)

  1. Each faculty member who receives a salaried leave will sign an agreement with the Chief Financial Officer specifying the terms of amortization. Salaried leaves of absence will be amortized according to the North American Division Working Policy.

  2. For non-sabbatical leaves supported by non-university funds, Administration may reduce the salary paid by the University during the leave. Stipends for travel or extra living expenses for workshops, institutes, lectureships, and other professional activities will not result in reduction of faculty salaries.

(Procedures)

  1. Proposals must be submitted to the Vice President for Academic Administration by the first week of winter quarter for a sabbatical leave in the following summer or the next academic year.

  2. A completed application form for a sabbatical leave consists of the following:

    i. A cover letter of request for a sabbatical leave acknowledging an obligation to return to WWU for a minimum of one year at the conclusion of the leave

    ii. A statement of the activities to be conducted during the leave period, including a description of how the proposed activities contribute to WWU and enhance the applicant's profession and/or professional development

    iii. A copy of the applicant's current curriculum vitae

    iv. Where applicable, a copy of the report following the applicant's last sabbatical leave and/or any other statements describing the value of the last leave

    v. Supporting materials, e.g. copies of invitations from host institutions and other letters of support

  3. The application must include a letter indicating departmental support for the prospective sabbatical. The proposal and departmental letter of support must contain evidence that ensures that the quality of their program offerings will not be affected by the absence of those faculty on sabbatical leave.

  4. The Faculty Development Committee reviews all sabbatical applications and submits recommendations to the Administration.

  5. Upon Administration's approval, the Vice President for Academic Administration notifies candidates in writing regarding the final sabbatical decision.

  6. A faculty member must inform the Vice President for Academic Administration in writing of any changes in the proposed sabbatical project or funding after its initial acceptance. If such changes are substantial, the Vice President for Academic Administration shall report to the Faculty Development Committee for possible reconsideration.

  7. Within three months of completing the sabbatical, a faculty member must submit to the Vice President for Academic Administration and the Faculty Development Committee a detailed written report outlining accomplishments during the leave. The faculty member shall also provide a university-wide presentation based on the accomplishments of the sabbatical.