Release of Student Educational Records
The following “Directory Information” may be made available to the public by the College without students’ written permission unless students notify the Director of Records and Registration’s Office in writing by the third week of the semester that such information concerning themselves is not to be made available.
- Student’s name, address, telephone listing, email address, birth date and place of birth.
- Major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams.
- Dates of attendance, grade level, enrollment status (e.g., undergraduate or graduate, full or part-time), degrees and awards received, and the most recent previous educational agency or institution attended.
Faculty and administrative officers of the College who demonstrate a legitimate educational need will be permitted to look at the official student file for a particular student. Requests for confidential information shall not be honored without proper written consent for the release of such records by students. The written consent must specify the records or the specific data to be released and to whom it is to be released, and each request must be handled separately. Exceptions to this policy are the following:
- Requests for confidential information will be honored without prior consent of the student in connection with an emergency.
- Official requests in connection with the audit and evaluation of federal or state supported programs or in connection with enforcement of federal or legal requirements which relate to such programs.
- A lawfully issued subpoena or court order instructing the College not to disclose the existence or contents of the subpoena or the College’s response.
- All other subpoenas. (Students will be notified immediately by registered mail that their records have been subpoenaed.)
- An Ex Parte Order from the Attorney General of the United States in connection with the investigation or prosecution of terrorism crimes as specified in the U.S. Code.
- Non-directory information required by the Immigration and Naturalization Service about International Students.
- Persons or organizations providing financial aid to the student or determining financial aid decisions.