Governance Handbook > Part 3: Academic > 3.2 Committees > 3.2.12 Admissions Committee

3.2.12 Admissions Committee

(Bylaws)

1. The Admissions Committee is responsible to the University Senate.

2. The committee consists of the Director of Admissions, chair; one teaching faculty member appointed by the President; and one teaching faculty elected by the faculty.

3. The committee also consists of the following ex officio members: the Vice President for University Relations and Advancement or designee, the Associate Vice President for Academic Administration; the Assistant Vice President for Student Life; the Director of Student Financial Services, or designee; one Associate Dean of the Men's Residence Halls and one Associate Dean of the Women's Residence Halls, appointed by the Director of Residential Life and Housing; and the Registrar, or designee.

4. The term of membership is two years.

5. The work of the committee is to select from the applicants those who meet the admission standards of the University and to make recommendations regarding admission standards and practices.

6. The committee meets when called by the chair.

(Procedures)

1. Protocol

   1. Agendas are developed by the Director of Admissions and are distributed when the committee meets.

   2. Actions are taken by vote, but occasionally by consensus.

   3. Committee workload (average in clock hours per quarter):

      i. Members: 10 hrs.

   4. Although the committee works as a group, occasionally the chair makes assignments to individual members or forms sub-committees.

   5. The chair corresponds with applicants informing them of the Admissions Committee's decisions.

2. Communication

   1. Copies of minutes are sent to Admissions Committee members.

   2. The chair maintains open communication by soliciting information from University Senate, the Administration, and the faculty. When exceptions to policies are made, students are normally informed in writing of the rationale for the exceptions.

   3. Copies of academic credentials such as transcripts, test scores, recommendations, and applications are shared with members for evaluation. To preserve confidentiality, all materials are collected at the close of each meeting and destroyed.

   4. Decisions are communicated by letter to students within two days of committee action.

3. Documentation

   1. Rationale for decisions is incorporated into the minutes and letters sent to students.

   2. Minutes are kept on file in the office of the Director of Admissions. Student files are confidential but may be made available to committee members, academic administrators, and advisers.

   3. Copies of all letters are kept in committee records.

   4. Enrolled student files are kept in the Records office.

   5. Non-enrolled student files are kept in the office of the Director of Admissions.