Catalog of Entrance
National Louis University anticipates that students entering their program during the effective term of this catalog will be governed by the degree requirements and other policies and procedures set forth herein. If a student has been continuously enrolled in his or her program and the degree requirements change due to a program revision, the student may choose to meet either the requirements for the term they were admitted or the new requirements. Students who wish to change their program of study must complete the Change of Program form in consultation with their Academic Advisor and complete degree requirements in effect at the time of admission to the new program.
Students may have to meet new requirements if the program revision is a result of changes to licensure and endorsements at the state level or programmatic and specialized approvals by accrediting bodies or other agencies.
Returning Students
National Louis University will make reasonable effort to recognize previously completed requirements but all returning students must adhere to the current requirements.
Students who have been away from the University for more than one year but fewer than five years fall into the re-entry status and must meet the degree requirements of the catalog in effect at the time of their reentry. Students who have been away for more than five years must apply for re-admission and will be governed by the catalog at the time of their readmission.
Undergraduate students who completed all requirements or were missing up to 15 QH for completion of their original degree requirements may be granted exception to return and be graduated under their original catalog requirements as determined by the Office of the Registrar and Program Director.
Likewise, students previously enrolled in an undergraduate degree completion program (B.A. Applied Behavioral Sciences and B.S. Health Care Leadership) who completed the entire old major core will be moved to the catalog requirements in effect at the time of their return but have their old core used in lieu of the current core requirements. Students who did not complete the entire original core requirements will be moved to the current degree requirements at the term of re-entry/re-admission and have major coursework evaluated by the faculty for applicability to current requirements.
Classifications
The undergraduate unit of college credit is the quarter hour. Degree-seeking students are classified as follows:
- Freshman – Fewer than 45 quarter hours completed
- Sophomore – At least 45 but fewer than 90 quarter hours completed
- Junior – At least 90 but fewer than 135 quarter hours completed
- Senior – At least 135 quarter hours completed
The graduate unit of credit is the semester hour.
In defining a credit hour, National Louis University complies with the Department of Education policy as articulated by our regional accreditor, the Higher Learning Commission: http://policy.ncahlc.org/Federal-Regulation/assignment-of-credits-program-length-and-tuition.html.
Full-, Three-Quarter- and Half- Time Status
NLU defines full-, three-quarter- and half- time status as follows:
- For undergraduate students, full-time status is 12 quarter hours, three-quarter-time status is nine quarter hours and half-time status is six quarter hours
- For graduate students, full-time status is six semester hours, three-quarter-time status is four and one-half semester hours and half-time status is three semester hours
Degree-Seeking Students
Degree-seeking students are those who have been admitted with the expectation that they will complete the requirements for any degree or certificate for which they have enrolled. They are expected to make regular and steady progress toward the completion of their degrees or certificates in consultation with their academic or program advisors. Time limits vary by program.
Non-Degree-Seeking Students
Requests for permission to enroll as a non-degree-seeking student should be addressed to Enrollment.
Undergraduate students may apply for enrollment with non-degree status if they do not wish to pursue a degree or certificate. Students holding at least a baccalaureate degree are eligible to enroll for graduate courses as non-degree-seeking students. Students with non-degree-seeking status may transfer NLU credits elsewhere or take courses for personal enrichment.
Students enrolled with non-degree seeking status:
- Are subject to all regulations of the University
- Are not eligible for financial assistance
- Are not assured of admission to the University
- Who wish to be admitted to a degree or certificate program must apply through the Office of Admissions, at which time any credit accrued will be evaluated in accordance with prescribed limits. Coursework taken as a non-degree-seeking student is not automatically applied to degree programs at the University.
- Students wishing to enroll at NLU in a Non-Degree Seeking Endorsement program must meet university graduate admissions requirements in order to register for courses. Students applying for this program must hold a valid Illinois Professional Educator License (PEL) and will be required to submit an application and official transcript(s) from institutions where a degree was earned.
- Students can fill out the Non-Degree Seeking Registration form to get registered for classes.
Audit
A student may audit a course, participating in any and all requirements of the course including examination. Auditors will not receive academic credit for the course and must indicate “Audit” at the time of registration. Change to a credit enrollment may be made only during the first week of class. Auditors pay regular tuition.
Registration Regulations
- Registration creates corresponding tuition and fees on the student account. Financial arrangements to pay tuition and fees need to be established with the Student Finance Office
- Undergraduate registrations cannot be processed without the signature of the appropriate academic advisor
- A student will receive credit for only the courses for which she or he is registered
- Enrollment in courses is not permitted after the last registration date published on the University Academic Calendar
- Students must be officially registered for courses before they sit or participate in the class
Students may register:
Some programs require students to register at a designated registration meeting. Those students will be notified of the locations and times prior to the registration meetings. Students will receive confirmation of registration through their NLU and personal email accounts.
Students requesting to be registered in a course after the add/drop period will need to obtain permission from the professor teaching the course and forward that permission to their coach/advisor in order to be registered. Registration after the add/drop period is not guaranteed.
Enrollment Reporting and Loan Deferments
National Louis University participates in the National Student Clearinghouse. The University submits reports of students’ enrollment status to the Clearinghouse. The Clearinghouse supplies verification of enrollment to lending institution as well as to the Department of Education. Once a student is registered on at least a half-time basis, the student’s outstanding student loans may be deferred. A deferment is the temporary postponement of payments of the loan principal, and in the case of a subsidized loan, the interest. Consolidated loans may be eligible for deferment as well.
A student enrolled half time may be entitled to a student deferment and may request a deferment from the lending institution. If the lender provides a deferment form to the student, this form should be submitted to the Office of the Registrar after the first week of classes. All deferment forms are forwarded to the Clearinghouse.
Skills Assessment
Undergraduate students enrolling in Math and English courses will have their skills evaluated during the first weeks of the course to determine the appropriate level of support needed to ensure that students possess the requisite skills needed for academic success. Those needing extra assistance will be provided with support through Learning Support.
Students are limited to 5 quarter hours of NLU developmental coursework that may be applied toward degree requirements.
Academic Credit Load Policy
An undergraduate student in good academic standing (not on warning or probation) who has no outstanding in-progress (incomplete) courses is permitted to register for up to 21 quarter hours in any term, except in certain professional sequence terms. Graduate students are permitted to register for up to 10 semester hours of graduate study in a regular term.
Any student who wishes to register for more than 21 quarter hours (UG) or 10 semester hours (GR) must submit a written petition to their academic advisor.
Undergraduate Registration in Graduate Courses
A graduate course may be taken for graduate credit by a junior or senior in good standing. It cannot apply toward the baccalaureate degree requirements and graduate tuition will be charged. A student must contact their academic advisor to obtain the appropriate approvals.
Transfer between Graduate Programs
Students wishing to transfer from one graduate program to another within the University must request permission to do so. A written request should be directed to the
Office of Admissions. The student must meet any special admission requirements for the program. Admission to the new program is not guaranteed.
Registration for Thesis or Dissertation
Students who are writing theses or dissertations must first register for all the thesis or dissertation hours required by their programs. Upon completion of all of the required hours, students must maintain continuous registration each term, via the appropriate thesis continuation or dissertation continuation course, through and including the term in which they graduate.
The thesis continuation (599X) or dissertation continuation (699X) non-credit course has a fee per each term. Please visit https://nl.edu/tuition-and-aid/tuition-and-fees/ for details.
Course by Arrangement/Independent Study
With the approval of his or her advisor, appropriate program coordinator and the Dean’s office, an admitted student may take a course by arrangement or an independent study. Only a full-time faculty member may work with a student on a course by arrangement or an independent study.
Cross-listed Courses
When two or more sections of a course are merged, a process referred to as "cross-listing" at NLU, students may have the ability to view the names of students from all the merged sections. If a student is enrolled in a cross-listed course, it will display as “X-List” in D2L.
If you are enrolled in a cross-listed course and have more questions, please reach out to your academic advisor or advising@nl.edu.
Withdrawal Policy
Dropping a Course
How to Drop a Course:
Requests to drop classes are processed through the Academic Advising Center. Students must officially drop in writing. These requests can be submitted via email to advising@nl.edu from your NLU portal email account or you can submit the Drop/Add form. Questions about dropping courses can be directed to 888.NLU.TODAY (888.658.8632), option 2.
Drop Deadlines:
Students must drop classes prior to the start of the term or during the first week of the term in order to not incur any tuition charges for the course(s). For classes that begin during the second part of the term, students have the first week of class to drop without financial penalty. For example, if the first week of the term begins on Monday, it ends on Sunday. Students must drop the course by Sunday night 11:59 PM of the first week of class in order to not be charged for the course. Students who are enrolled in workshops must drop the class at least one day prior to its scheduled start date to receive a tuition refund. If the request to drop the workshop is received after the course start date the student will be charged the full tuition cost for the course.
Please also see the Policy on Course Non-Attendance.
Tuition Refund Eligibility:
After the first week of class, students who withdraw from a course(s) will receive a "W" grade and will not receive any tuition refund unless they completely withdraw from all courses in the term. Residents of Maryland are subject to a separate tuition refund policy which can be found here. Drop periods are set by University policy and are based on the student type and level. For more information regarding when a "W" grade applies, see the Grading section.
Residents of Wisconsin Full Tuition Refund Eligibility
Under the Wisconsin Admin Code SPS 408.03, students who notify the school within 3 business days to drop all their courses or are administratively dropped by the school will receive a full tuition refund. Within 10 business days after receiving notice of cancellation from the student, the school will process any refund owed as a result of the cancellation and arrange for a termination of the student's obligation to pay any sum.
Residents of Wisconsin Partial Tuition Refund Eligibility
After the first week of the term, a student must withdraw from all of his/her courses to be eligible for a tuition refund. The tuition refund amount will be prorated based on the date of the withdrawal and the week of the term. All efforts will be made to refund prepaid amounts for books, supplies and other charges unless supplies have been used or cannot be returned by the school. No refund will be calculated for any student who withdraws or is dismissed after completing 60% of the potential units of instruction in the current enrollment period unless a student withdraws due to mitigating circumstances. All Refunds shall be paid within 40 days after the effective date of termination
Withdrawal from the University and Refund Policy
For tuition refund purposes, a student is determined to have withdrawn from the University when that student drops or withdraws from ALL coursework in a term. National Louis University adheres to a fair and equitable refund policy for students who withdraw from the University.
After the first week of the term, a student must withdraw from all of his/her courses to be eligible for a tuition refund.
Please note that a student may have courses in a term that fit more than one of the policies noted below. Proration policies are specific to the length of each course.
For students enrolled in classes ten, eleven or twelve weeks long the tuition is prorated on the following basis:
- Withdraw prior to the start of the term: 100% refund
- Withdraw during the first week: 100% refund
- Withdraw during the second week: 80% refund
- Withdraw during the third week: 70% refund
- Withdraw during the fourth week: 60% refund
- Withdraw during the fifth week: 50% refund
- Withdraw during the sixth week or later: no refund
For students in classes that are between five and six weeks long the tuition is prorated on the following basis:
- Withdraw prior to the start of the term: 100% refund
- Withdraw during the first week: 100% refund
- Withdraw during the second week: 70 percent refund
- Withdraw during the third week or later: no refund
For students in classes that are four or fewer weeks* the tuition is prorated on the following basis:
- Withdraw prior to the start of the term: 100% refund
- Withdraw during the first week: 100% refund
- Withdraw during the second week or later: no refund
*Please note that students who are enrolled in workshops must drop the class at least one day prior to its scheduled start date to receive a tuition refund. If the request to drop the workshop is received after the course start date there will be no tuition refund.
Non-standard length terms:
For students in non-standard term classes (classes that are longer 12 weeks) the refund is determined by the percentage of the term completed. Refunds are issued up to a 50% completion rate after which the student is responsible for all of the tuition and fee charges incurred. The percentage of the term completed is rounded to the nearest 10%.
Tuition Refund Appeal
This policy pertains only to a course or courses from which a student withdrew and appeal is being made for a refund beyond the
established university refund policy.
Note that all appeals where a grade (A, B, C, D, F, N) has already been submitted must go through the academic appeals policy.
Appeals Process:
Students may submit an appeal for a refund beyond the university refund policy by submitting a request in writing. The appeal must be submitted within 90 days of the withdrawal date noted in the Student Information System (Banner). Appeals for charges for withdrawals of courses older than 90 days cannot be considered and all charges apply.
Appeals should be submitted in writing or via email to the Director of Advising.
The Refund Appeal Committee will meet monthly during the final week of the month. All appeals must be received at least 24 hours in advance of the meeting in order to be considered.
Appeals are limited to exceptions to the refund policy based on a factor related to National Louis University. Appeals may be submitted for extenuating circumstances. In cases where the appeal is based on extenuating circumstances, documentation must be included with the request for appeal.
The Refund Appeal Committee will notify the student via their NLU and personal email address of the outcome within one business day of the meeting. Students dissatisfied with the decision may appeal by submitting their request in writing, within 60 days after the appeal committee decision, to the Vice Provost of Advising and University Registrar.