c. Timetable
The following timetable shall be followed each academic year. If any date falls on a holiday or weekend, the deadline will be the first working day following the deadline.
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Due Date
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Promotion Activity
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August 1
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As part of the annual performance review, the faculty member consults with the Academic Unit Leader1or Designee (AUL/D) to determine readiness to seek promotion. The AUL/D reviews the process and timeline for promotion and assists in identifying the components and content of the portfolio. In the case of promotion to associate or full professor, the AUL/D consults with the faculty member to identify names of six arms-length potential external reviewers.
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August 15
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The faculty member submits a letter of intent to seek promotion to the Appointment and Promotion Committee chair. The AUL/D emails potential external reviewers and solicits commitments from them to provide a review by November 1. See External Review Procedure for guidance on selecting appropriate external reviewers.
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October 15
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The candidate submits an electronic promotion portfolio to the AUL/D through the designated Intranet site. The AUL reviews it for organization. For promotion to associate professor and professor, the AUL/D forwards relevant components of the portfolio specified in External Review Procedure with cover letter and review guidelines to three external reviewers. Cover letter template and review guidelines for external reviewers are provided by the Appointment and Promotion Committee. November 1 is the preferred deadline for applications for promotion to assistant professor to go to the committee.
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December 1
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The AUL/D reviews the external reviewers’ evaluation letters, writes an AUL/D letter of evaluation, and has all portfolio materials compiled in electronic format and delivered to the dean for review.
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January 1
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The dean adds a letter of evaluation to the electronic portfolio and submits the final portfolio to the Office of the Provost. The Appointment and Promotion Committee is notified of portfolio availability.
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April 30
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The chair of the committee submits a written summary of the committee’s recommendations to the provost. The provost reviews the portfolio and the committee’s recommendation and puts forth the final recommendation to the president for consideration at the May board of trustees meeting. The provost shall notify the candidate of this recommendation in writing prior to the May meeting.
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July 1
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Candidates receive notification of the board of trustees’ decision via written communication from the provost. If the promotion has been approved, it takes effect at this time.
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